For young people: How CREST handles your data

For young people: How CREST handles your data

If you are an adult, or would like the full details on how CREST handles data, check out our full privacy policy.

The British Science Association, which runs the CREST Awards, holds personal data about you so that we can run the CREST Awards scheme.

Your full name and school name are collected so that we have a record of you doing a CREST Award. If you ever lose your certificate, for example, you could email us and ask us to confirm that you did get an award, or even re-print your certificate. We also collect this data so that we can print it on a certificate for you. That means some data is shared with another organisation who prints certificates for us.

We collect an address from you/the adult that submits your award, so that we can post your certificate to you. We also collect some data so that we can invoice you or an adult for the CREST Award fee.

When you are submitting your CREST Award on our website, we might ask for information about you such as your age range, ethnicity, whether you have Special Educational Needs, or whether you receive free school meals. We collect this information because it helps us understand which young people we are reaching; the British Science Association wants young people from all backgrounds to take part in CREST. If you are not comfortable giving us this information you can always select the option ‘Prefer not to say’. Doing this will not impact your CREST submission.

Here's a bit more detail:

The law says there are only two ways we can use any information we have about you. 

One is when you have given us your permission.  We have only got your permission if you have actually told us it is ok.  We can’t say you have given us permission just because you haven’t said “no” to something.

The other way we can use information about you is when we think that using it will really help us, even though it is private.  Before we use information about you, we decide whether it is more important to use it to help you, or not to use it because it is private.

There can be times when the law says we must pass on some information about people.  For example to help stop a crime, like someone being assaulted.  If the law says we have to pass something on, we don’t have a choice.  We aren’t allowed to say no, even if you haven’t given us permission.

If you give us permission, or we believe it will help us, we might get another person or organisation to process the information we have about you.  We will only ask someone to do this for us if we are sure they will not break the laws about keeping information about you safe and private.

We will never use the information you have given us to sell you anything, unless you have said we can.

The law says that you can always:

  1. Ask us for a copy of the information we have about you
  2. Change the information we have about you, or bring it up to date if it is wrong
  3. Change how you’d like us to get in touch with you
  4. Tell us we can’t use information about you for anyone to sell you anything
  5. Tell us if you are worried about the way we are keeping or using information about you, and want to make a complaint about this.

To do any of these, the best way to get in touch is emailing

We will get back to you within a month, or sooner.

About our website

Like lots of websites, ours downloads tiny files called “cookies” onto your computer.  These help our website to work properly for you.  You can click here to find out lots about cookies.

One sort of cookie our website may put onto your computer is from Google.  This is to see what people look at on our website, so we can make it better in the future.  You can find out more about this here on the “analytics” page on Google’s own website

Another sort of cookie that may go onto your computer is from one of the other sites you can get onto through our website.  You would need to go onto their own websites to find out more about these.

You can stop your computer from having cookies put on it.  The “Help” part of your computer’s web browser should tell you how to do this.  It is best not to do this though, because stopping cookies can mean that websites like ours won’t work so well on your computer.

If things change in the future

We may change some of the things we have said here about what we do with things we know about you.  If we have got your email address, we will send you an email to tell you about any big changes.  Otherwise we will just update the date at the bottom of this page so you know when this page was last updated.  If you keep using our website, this will mean you are ok with those changes.


Last updated: 17/02/2022 

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